Plan Your Reception Soundtrack

Map the moments that need music, microphones and clear cues without overplanning every song.

Map moments before minutes

Start with the parts of your celebration rather than a rigid playlist: guest arrival, ceremony if included, cocktails, dinner, announcements, special dances and open dancing. Your actual order will depend on the venue and the plans you make with your team.

Keep conversation comfortable

Tell your DJ where guests will mingle and eat. Share the atmosphere you want and any venue sound limits. Background music and dance-floor music serve different purposes; discuss coverage instead of assuming one setup will suit every space.

Give important moments a clear cue

For entrances and special dances, write down the artist, recording, start point and who gives the cue. Confirm names and pronunciations for announcements. Identify a planner or trusted contact who can approve timing changes.

Plan the room changes

If the ceremony, drinks and reception happen in different places, ask about speaker coverage, microphones, power and setup access in each location. Ceremony sound is a separate conversation, not something to assume is included.

Leave room for the room

Use a small number of must-play songs and share what you want avoided. Let the DJ respond to the guests while respecting your priorities. Agree how requests will be handled and whether clean versions are needed.

Make one shared plan

Send the same final outline to your DJ, venue and planner. Confirm who owns each cue and when updates are due. Use your music brief to discuss the actual timeline with your team.

Your planning checklist

1. Arrival: welcome

2. Dinner: conversation

3. Toasts: clear voices

4. Special dances: cues

5. Open dancing: energy

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